Stakeholders are the persons that that contribute to or benefit from the final outcome. Five key stakeholders in any of the projects: sponsor, customer, management, project team members and project manager. They provide input, define and plan the project. A successful project should meet all stockholders expectation.
At define stage, different functions to be performed from the whole project should breakdown till different skill requirements emerge and then identify person with skill to perform the function. Clarify the goal, documentation and track the progress. A project manger then tries to negotiate and leverage his/her authority to get support from cross functional team members.
No one wants to see a meeting ends up inconclusive or non-productive. It’s better to have a preliminary communication to the decision makers and those with veto power. Collecting their comments and inputs. This will give you an idea about how much materials need to prepare in advance and access number of persons standing on your site before host a meeting.
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